Build Activity Scheduler App with React Native: Implementation Guide

Missed updates. Irrelevant invites. Poor event participation. Many companies still juggle WhatsApp groups, emails, and spreadsheets to plan team activities. However, it often turns into a mess.

In fact, McKinsey report says employees spend 1.8 hours every day — almost 20% of their workweek — searching information. That’s one full day lost every week. Without a clear employee notification system, companies waste hours in improving team engagement.

At The Brihaspati Infotech, we solved this problem for our US-based client by building an activity scheduler mobile app using React Native. A big win for the client with streamlined event coordination and higher team participation.

This blog walks you through the entire employee notification system lifecycle—from defining app features to implementation. If you’re planning to build activity scheduler app, hire React Native developers and get a custom solution for your business needs.

Key Features of Activity Scheduler App

Our mobile app development company built an activity scheduler app with features satisfying the unique business needs. Each feature solves a real operational problem. Let’s take a quick look:

Particulars	Reason
Activity Personalization	Allow users to tag each activity as “Notify,” “View,” or “Ignore” to personalize engagement / alerts.
Filtered Event Discovery	Enable users to filter and prioritize events by category, relevance, or individual interest for a personalized experience.
Instant RSVP and Interaction	Enable users to confirm their attendance by choosing either “Yes” or “No” option.
Push Notifications	Enable organizers to send alerts based on each user’s preference and communication choices.
Admin Dashboard	Allow admins to manage user roles, view detailed participation logs, and analyze engagement trends over time.

How Activity Scheduler App Works?

An activity scheduler app works as a centralized platform for planning, notifying, and tracking team or group activities. It connects organizers and participants in real time, ensuring no important event goes unnoticed.

Here’s how it typically works:

• Create an Event: Add an activity with relevant details like date, time, and location.
• Select Invitees: Select participants filtered by role, department, location, or interest.
• Notify Participants: Send push notifications and in-app invites to the participants.
• RSVP Options: Team members confirm their attendance by choosing either ‘Yes’ or ‘No’.
• Share Event Updates: Keep users updated about any changes in the event with real-time alerts.

Our Android and iOS developers worked together to design and build activity scheduler app. Our employee notification system ensured a wider and effective reach for the client.

Build Activity Scheduler App in 6 Steps

At The Brihaspati Infotech, we meticulously planned to create an activity scheduler app for the client. Different teams worked together to build the employee notification system. Let’s discuss the main steps:

1. Define Activities and Rules

We started by listing different activities and how users can engage with them.

• Identify core activity (e.g. different team games) relevant to the business
• Create interaction types: Notify, View, or Ignore
• Configure admin and participant roles with varying access levels
• Set rules for event dependencies and targeted invites

2. Build Lightweight UI with React Native

Next, we designed the mobile app user interface: clean, intuitive, and optimized for both Android and iOS. The design ensured fast and easy event discovery.

• Use React Native UI libraries like React Native Paper for design consistency
• Create main screens for event creation, filters, and listing
• Implement responsive layouts for cross-device compatibility
• Keep colors and icons resonating with brand image

3. Configure Real-Time Notifications

We implemented push notifications with full control given to the users based on their unique preferences. The employee notification system ensured users receive relevant event alerts only.

• Integrate Firebase Cloud Messaging (FCM) for cross-platform notification delivery
• Set notifications for event creation, RSVP updates, and reminders
• Match notifications with user preferences to avoid spamming
• Add in-app controls to mute or modify alerts for specific events

4. Backend API Development with Laravel

We built backend logic which manages user actions, stores data, and ensures everything works securely and efficiently as planned.

• Build RESTful APIs using Laravel for activities, RSVPs, and preferences
• Handle RSVP, notification settings, and user authentication via JWT
• Connect backend with frontend using Fetch API
• Optimize APIs for quick response times

5. Store & Sync User Preferences

We implemented offline storage and auto-sync to keep data consistent. This ensures employees can use the team coordination app even without a stable internet connection.

• Store user preferences and session data using AsyncStorage
• Sync RSVP changes with Firebase or MySQL when online
• Cache recent events for faster page loads and offline use
• Schedule background sync jobs for data consistency across devices

6. Performance Testing and QA

Before launch, we ensured the team coordination app worked for all key functions and performance parameters.

• Conduct manual and automated tests for RSVP and activity filtering
• Use BrowserStack to test on multiple devices and OS versions
• Monitor load times, push notification delivery rates, and API response time
• Fix any UI or backend glitches before deployment

Looking to build activity scheduler apps like this one? Our mobile app development company provides end-to-end service, from initial planning to implementation and beyond.

Key Benefits of Building Activity Scheduler Apps

A custom-built team coordination app can transform how your company conducts group activities and events. Here’s what you gain:

1. Personalized Event Visibility

Employees only see activities they care about, thus reducing irrelevant invites or group messages.

2. Improved Internal Communication

All scheduling, updates, and RSVPs happen in one place. Push notifications improve event turnout.

3. Faster Planning

Team members RSVP in a single tap, helping event organizers act faster and with confidence.

4. Higher User Engagement

By letting users choose what they engage in, participation becomes voluntary and more enthusiastic.

5. Operational Efficiency

Built-in rules prevent conflicts, eliminate repeated explanations, and cut manual coordination efforts.

6. Scalability & Flexibility

The app integrates with third-party tools for a seamless workflow across multiple industries.

Frequently Asked Questions

Ready to Build Activity Scheduler App?

An activity scheduler app is powerful platform to effectively manage your workplace. Whether you’re managing internal events, recurring activities, or multi-department coordination, a tailored mobile app ensures smooth planning and better participation.

At The Brihaspati Infotech, we develop Android, iOS and cross-platform apps that fit your unique business needs. Our React Native developers can help you create a feature-rich team coordination app that grows with your organization.

Let’s build team coordination app for your business, start your free consultation today.